Clatsop County

Cultural Coalition

2017 Grant Guidelines and Information (page one)

Purpose

The Clatsop County Cultural Coalition is funded by the Oregon Cultural Trust to award funds to projects that support, maintain, preserve and protect cultural programs in the visual and performing arts, heritage, and humanities in Clatsop County.

Applicant Eligibility

Individuals and groups located in Clatsop County are eligible to apply. It is not necessary to have 501(c)3 non-profit status but a tax ID# is required on each application. The Clatsop Cultural Coalition does not report directly to the IRS or any other tax entity but all grants received from the Oregon Cultural Trust are public record.

Grant Funds

Grant funds will be awarded in December 2016 to support activity occurring between January 1, 2017, and December 31, 2017. Grant funds are available up to $2,000 per project. A total of $8,500-10,000 is awarded each grant cycle.

Clatsop County Coalition Funding Priorities

Raise the awareness of culture in the area of visual and performing arts, heritage, and humanities

New or improved cultural programs

Consistent and comprehensive publicity and media coverage

An integration of arts, heritage, or humanities through activities for area youth and adult life-long learning

A plan to minimize scheduling conflicts

Support the preservation, functionality, and/or sustained usage of physical facilities for visual and performing arts, heritage, and/or humanities in Clatsop County.

Improvement of a facility

An increased number of cultural events

Increased audience size

Strengthen the overall health of existing non-profit organizations, schools, individuals, or businesses related to visual and performing arts, heritage, and/or humanities in Clatsop County.

A clear enhancement of the cultural community

Collaborative events with non-profit organizations

Plan for recruitment and retention of volunteers

A provision for training and development

Unallowable Uses of Coalition Grant Funds

Grants will not be used for personnel salaries, travel reimbursement, deficit reduction, contingency funds, interest on loans, fines or litigation costs, lobbying expenses, tuition for academic study or personal equipment acquisition. Requests for equipment purchases should address the disposition of the equipment at the conclusion of the project.

Clatsop County

Cultural Coalition

2017 Grant Guidelines and Information (page Two)

Application Requirements

* Submit a complete application using 12 point font. You are encouraged to download the application form from our website, www.clatsopculturalcoalition.org, and word process.

* Applications must be signed by an authorizing official (Chief Executive Officer and/or Board Member or designee). Unsigned applications will not be accepted.

* All applicants must provide a detailed project budget showing anticipated expenses, revenues and/or contributions from individuals, governments, or businesses in support of the project. The project budget must describe how budget figures were calculated.

* Non-profits should attach a copy of their IRS determination letter.

* Organizations should attach a copy of the Board of Directors roster including primary affiliations and contact information for each member.

* If requesting funding for a collaborative project, include a letter from participating individuals or organizations stating how they will collaborate in the project.

* If requesting funding to support activities in, or in partnership with K-12 schools or the community college, include a letter of support from the participating institution stating how they have been involved in planning and how they will participate in the project.

Deadline

Completed applications including supplementary documents need to arrive in the Clatsop Cultural Coalition mail box prior to Tuesday, November 1, 2016, not be postmarked November 1, 2016. Fax, e-mailed, and hand-delivered applications will not be accepted. Incomplete or late applications will not be reviewed.

Mail all applications to:

Clatsop County Cultural Coalition

PO Box 864

Astoria OR 97103

Evaluations

All recipients will be required to complete a final expense and narrative evaluation prior to August 1, 2017 (or later by prior arrangement). Photos of projects in progress are encouraged.

Applicants are encouraged to read the Clatsop County Cultural Coalition plan and FAQ which are online at www.clatsopculturalcoaltion.org and to attend one of the workshops offered by the Coalition in the fall prior to the application deadline. The workshops will be publicized in the media and on the website.

For more information, email “information@clatsopculturalcoalition.org” or call 503-325-2431.

Clatsop County

Cultural Coalition

Grant Application Cover Sheet

Applicant Information:

Project Name: __________________________________________________ (10 words or less)

Name of Organization or Individual Applying: ______________________________________

Contact Person: ______________________________________ Title:_________________

Tax ID#: ___________________________________ Date: __________________________

E-mail: ____________________________________ Phone:_________________________

Mailing Address with Zip: ______________________________________________________

Project Director/Contact Information (if different from applicant)

Name:____________________________________ Title: __________________________

E-mail: ____________________________________ Phone:_________________________

Mailing Address with Zip: ______________________________________________________

Project Information:

Date(s) of Project or Project Duration: __________________________________________

Amount being requested: _____________ Total Project Cost: ______________________

Other sources of income: ____________________________________________________

Check one or more as appropriate. This project falls under:

____ Performing and Visual ARTS ___ HERITAGE ___ HUMANITIES

Did you receive Coalition funding last year? ___________ For what purpose? ________________

How many people will be affected by this project? Include staff, volunteers, and audience. _________

Does your organization have non-profit status? (not necessary for application) __________________

What other organizations or individuals are involved directly with this project? ___________________

Continued on next page.

Clatsop County

Cultural Coalition

(Page Two) Grant Application Cover Sheet

Please include:

* A copy of your IRS determination letter if your group is a non-profit

* A copy of your Board of Directors roster with contact information and primary affiliations

* A letter of collaboration from participating organizations or individuals

* A letter of support from participating institutions if you are requesting funds to partner with a school or college

* A completed project budget

I certify that the information contained in this grant application is correct and the governing board of this organization has approved submitting this grant application to the Clatsop County Cultural Trust.

______________________________________	__________________________

Signature of Chief Executive Officer or Main Applicant	Date

_____________________________________	___________________________

Name of Chief Executive Officer or Main Applicant (printed) Title

Clatsop County

Cultural Coalition

Grant Application -1

Please answer the following questions as concisely as possible using 12 pt. font. You are encouraged to download the form and word process. You may create additional space as necessary. If a question doesn’t apply to you, write “Not Applicable.”

ORGANIZATION INFORMATION (if applicable)

Organization Name:

Organization’s Mission (mission statement - 50 words or less):

Organization’s History (briefly describe your organization’s history, 150 words maximum):

Programs and Services (briefly describe your organization’s programs and services, 150 words maximum):

Organizational Structure:

Number of Board Members: _______

Number of Paid Staff: ________

Number of Volunteers: ________

PROJECT INFORMATION

Project Title (10 words or less):

Project Summary (50 words or less):

Project Description: (150 words maximum per response; be brief and concise.)

1. What is the overall goal of your project and who is the target audience? How will your project benefit the community?

2. What are the specific activities for which you seek funding and what is the timeframe in which these activities will take place?

3. Please list personnel responsible for this project and briefly describe their qualifications.

4. How does your project address the Clatsop County Cultural Coalition Priorities? (The three priorities and sub-goals are included in the cover sheet. 150 words per priority maximum)

Clatsop County

Cultural Coalition

Grant Application -2

5. If applicable, what will cooperating groups provide? If collaborating with other groups, what cooperative planning has already taken place?

6. What will happen to this project if the full amount is not awarded? Can it move forward with partial funding? What other sources of funds will you use for this project?

7. How will you promote this project and the Coalition’s involvement in it?

Reminder - please include:

* A copy of your IRS determination letter if your group is a non-profit

* A copy of your Board of Directors roster with contact information and primary affiliations

* A letter of collaboration from participating organizations or individuals

* A letter of support from participating institutions if you are requesting funds to partner with a school or college

* A completed Project Budget

Clatsop County

Cultural Coalition

Required Project Budget

Proposed budget for:______________________________________

Title of your Project

Please limit your budget summary to the project at hand. We do not need your financial statement for the entire year. Make sure your budget is clear, reasonable, and supports your project.

Definitions:
Salary: Cost for hourly or salaried employees
Travel and Per Diem: Travel, lodging, and food. For mileage, use your organization’s mileage rate or the state rate.
Contractual Services: Utilizing individuals or groups on a contract basis that are not part of an organization’s personnel, i.e. rental of a space, hiring a theater troupe or band, etc.
Supplies/Materials: Items that are consumed, distributed, or used, such as refreshments, programs or paint
Equipment: Durable items, rental is preferred.

NOTE: Include a brief description and calculations for each line item. Please attend a workshop or contact the information number in the grant information sheet if you need help with this form.

Budget Category	Your Contribution	Other Contributions of Funds, Goods, and Services (specify sources)	Cultural Trust Funds Requested	Totals
Salaries	Not allowed
Travel and Per Diem Costs	Not allowed
Contractual Services
Supplies and Materials
Equipment
TOTALS

Totals should agree right to left and top to bottom and with the figures submitted on the first page of the application.

Clatsop County

Cultural Coalition

Evaluation and Review

The following criteria will be used to evaluate your application. It is to your benefit to address these areas in your narrative.

Quality and Significance of Program/Project (40 points)

* quality and significance of program/ project

* alignment with Clatsop Cultural Coalition grant categories (visual and	performing arts, heritage, humanities)

* thoroughness of planning

* likelihood that project will succeed

* completeness of information supplied on application and in attachments

Community Impact and Public Benefit (30 points)

* Relevance to Clatsop Cultural Coalition’s goals and funding priorities

* benefit to community

* increased local access to culture

Organization Management and Program (30 points)

* appropriateness of budget

* qualifications of project personnel

* evidence of sound financial planning

* evidence of community support and collaboration through matching	funds or in-kind services

* likelihood that project is feasible logistically and financially